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IM4US 9th Annual Conference Call for Proposals

Integrative Medicine for the Underserved

Share your wisdom and experience with our community by becoming a presenter at the 9th Annual Integrative Medicine for the Underserved Conference: Solidarity & Self-Care - Supporting Social Justice and Balance in Integrative Health.

 

Proposal Guidelines:

All proposals should focus on the underserved. This year we are particularly interested in presentations that incorporate the themes of solidarity, self-care*, social justice and balance and those that offer hands-on experiential workshops to care for the caregivers while teaching skills to share with clients. We encourage proposals to offer clinical pearls and be innovative: 

  • presents new information
  • uses interesting educational methodologies
  • challenges learners to think and engage in integrative health in new ways

*Self-care is a challenge for providers serving the underserved and for those we serve. Maslow’s hierarchy of needs dictates that covering the basics has to happen first, and even the basics are challenges for many of us and our clients. Similarly, for many of us serving these populations the needs of our clients are so immense that it is hard to justify carving out time for our own needs, and yet the work is not sustainable if we do not. This conference seeks to explore these tensions, and share solutions that we have found in our own practices and communities.

We have openings for:

  • immersive half-day workshops
  • 60- and 90-minute breakout sessions
  • (call for posters will be coming in a few weeks!) 

Who Should Apply?
IM4US strives to be an inclusive community that embraces diversity and welcomes all individuals caring or advocating for the underserved, especially those from under-represented healing professions or backgrounds. Health care providers, healers, researchers, public health workers, policy analysts, students, administrators, patients, and community members are warmly encouraged to attend and to submit a proposal. 


Policies & Guidelines

Please thoroughly read the Presenter Policies & Guidelines below BEFORE starting your proposal. You will be asked to confirm that you have read and agree to the following terms during the proposal submission process.

Proposal Submission:

No more than 2 proposals per primary presenter, please. Primary presenters are permitted to serve as co-presenters on others' proposals, however.

The deadline to submit proposals is 11:59 PM on Monday, January 28th, 2019. Late proposals will not be honored. This deadline falls on a holiday weekend and staff will not be available for technical support. It is therefore strongly encouraged that you submit your proposal a few days before the deadline in case you need technical help or have questions. 

Before proposal applications can be considered complete, all of the following steps must be done: 

  1. Each presenter connected to the proposal has submitted the electronic UCSF CME disclosure form
  2. Co-presenters* have been added to your propsosal
  3. All presenters have completed their contact profiles, including uploading a photo
  4. You have read and agree to the Policies and Guidelines, contributor agreement, video release, and terms and conditions

*A co-presenter is a person who will be physically present at the conference and delivering part of the educational material to the learning audience. Please do not include contributors or collaborators on your application if they will not be on site to present material. You may list collaborators or co-authors on your presentation slides, but please do not add them as co-presenters on your application.  

CME Requirements:

The University of California San Francisco's Office of Continuing Medical Education will be overseeing and administering the CME program for the IM4US 9th Annual Conference. Anyone who can influence content of an educational activity must disclose in writing all relevant financial relationships. This includes primary presenters, co-presenters, moderators, and poster presenters. The disclosures must include any relevant financial relationship occurring within the past 12 months or known to be forthcoming in the next 12 months. All applicants (primary presenters and co-presenters) are required to submit a disclosure form along with their abstract proposal.

Please click the link below to submit an electronic disclosure before proceeding with the proposal application. This will take you five minutes or less. You will be asked to affirm on this proposal application if you have successfully submitted the disclosure form. Proposals will not be considered unless disclosure forms are received for all presenters, primary and co-presenters alike.  

UCSF CME Electronic Disclosure Form

Peer Review:

All proposals are peer reviewed by at least 2 people and are scored based on:

  • presenter’s skills and experience (students are encouraged to apply)
  • whether the proposal addresses the conference theme and educational objectives
  • the overall quality of the proposal

Notification of Selection:

If your proposal is selected:

  • You will receive an offer letter by email on or before APRIL 5th, 2019. The offer letter will include the title of the accepted proposal, the day and time of your presentation, instructions for accepting the offer to present and additional information. 
  • The primary presenter will be asked to formally accept the offer to present by the deadline listed in the offer letter.
  • Due to the high volume of applications we receive, if we do not receive the formal offer to present by the deadline, we will extend the offer to another presenter. 
  • If you need to cancel your presentation, please alert IM4US right away so that we may select another presenter, time permitting.

If your proposals is not selected:

  • You will be notified by April 5th, 2019.
  • Please note that many quality proposals are turned away each year due to the high volume of proposals we receive. If your proposal is not selected this year, we hope you'll apply again next year!

In general:

We strive to include as many proposals as possible, which is why we are limiting proposals submitted by primary presenters to 2 this year. We do our best to select as many presentations as possible by employing creative scheduling techniques, joining presentations into one session, assembling panels, and giving those whose applications were not chosen an opportunity to submit a poster. 

Registration & Lodging:

  • Presenters are responsible for their own conference registration. We encourage presenters to enjoy the conference as an attendees as well as being a speaker. 
  • Presenters are responsible for arranging and paying for their own transportation and lodging.

We do our best to make our conferences affordable to all. If you are unable to pay the full registration fees*, reduced conference rates are offered. If those rates are still a hardship, we offer a limited number of opportunities to volunteer 4 hours/conference day in exchange for registration. Presenters are prioritized for registration support. Please click the link below to fill out the financial aid request form. Financial Aid applications must be received by 11:59 pm on January 28th (the same time proposals are due). 

*Fees are still being determined, but the range is $250-$300/day for full-priced tickets, and approx. $175/day for students and low-income attendees. Early bird and bundle discounts offered. 

Presenter Financial Aid Application

Approval of Presentation Slides:

  • Presentations must be submitted by July 1st, 2019. 
  • We require presenters to submit their presentations in advance of the conference so they may be reviewed and approved by the committee and the Continuing Medical Education department. The committee may request a revision before a presentation can be approved. 
  • Failure to submit your final presentation slides by the deadline may result in cancellation of your presentation and the forfeiture of any financial support offered. 
  • Slides, handouts and any other session material cannot contain any advertising, industry logo, trade names or a product-group message. If showing images of products, brand names must be blacked out. It is preferred that product images are generic and don't list a specific product. 

Sharing of Information:

  • Presenters will be asked to create a profile that includes a photo and bio to share with our attendees. This information may appear on our website, marketing emails, social media, and conference mobile app. 
  • Photos taken of speakers during the conference may be used by IM4US for marketing purposes for the organization or future conferences.
  • Your session may be audio or visually recorded (photo and video) and content may be used by IM4US for marketing purposes for the organization or future conference.
  • Approved presentations will be accessible to conference attendees before the conference and archived on the IM4US website after the conference.

AV, equipment, and room set up:

Rooms that are AV-equipped have a projector, screen, microphone (for larger rooms) and speakers. Please contact IM4US right away of you have specific audio, visual, or room set up needs not included here, before submitting your application. 

Santa Clara University has the following available space for sessions:

  1. Auditorium with fixed seating (AV equipped) - 1 available
  2. Classrooms with flexible seating: chair/desk combos (AV equipped) - several available
  3. Large room with flexible seating for sessions that need an open layout (NOT equipped with AV) - 1 available
  4. Additionally, the venue offers outside areas that may be used, but the conference organizers would need to know in advance. 

It is the responsibility of the Presenter to furnish any special equipment needed for their session. IM4US does not provide exam tables, yoga mats, massage tables, pillows/cushions, and the like. Please keep this in mind as you prepare your proposal. 

The venue does not allow hot plates or cooking surfaces to be used on campus. Presenters can do a food preparation demonstration, but the food cannot be cooked on campus. We apologize for the inconvenience. 

Additional Information: 

  • Unforeseen circumstances can impact the conference schedule and therefore alter the date and time of presentations. We will notify you by email if we need to change the day or time of your session.
  • Presenters are asked to bring their own printed materials or handouts for their session. IM4US staff and volunteers cannot assist with the printing of presenter materials before or during the conference. 

If you agree to the terms listed above, get started by entering a proposal nickname below. Your application will be saved as a DRAFT as soon as you click CONTINUE. You can complete this application in multiple sittings, if needed, as long as it is submitted by 11:59 pm on January 28th, 2019.

Tip: save this page as a PDF for your files. Right click on the page and choose the Print option.

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